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Microsoft word - regular board june 17 2008.doc

Approved at the Special Board Meeting of July 2, 2008
YORK CATHOLIC DISTRICT SCHOOL BOARD
of the 8th Regular Board Meeting for 2008

held on Tuesday, June 17, 2008, at the Catholic Education Centre, 320 Bloomington Road, West,
Aurora, Ontario
PRESENT:
M. Carnovale (7:15 p.m.), T. Ciaravella, C. Cotton, E. Crowe, D. Giuliani, T. McNicol, M. Mogado, M. Rizzi, V. Schiralli, A. Stong, Student Trustees - C. Emmanuel, K. Soufian F. Bagley, C. Cable, D. Cormier, M. Cosentino, L. Coulter, M. Deveaux, A. Di Sebastiano, R. Dooley, B. Eldridge, S. LaRosa, R. Lostracco, A. Mackey, C. McCarthy, D. McCowell, J. Porter, P. Preston, J. Sabo, N. Vezina, L. Wilson 2008:168 CALL
ORDER AND PRAYER
Chair of the Board, Elizabeth Crowe, welcomed everyone to the 8th Regular Meeting of the Board for year 2008, declared the meeting convened at 7:10 p.m., and led the assembly in prayer. 2008:169
APPROVAL OF THE AGENDA
A revised agenda was distributed.
Motion: Stong/Ciaravella
THAT
the agenda be approved as presented.
- MOTION CARRIED –
2008:170
APPROVAL OF THE MINUTES OF PREVIOUS MEETING[S]
a)

Regular Board Meeting of May 27, 2008
Special Board Meeting of June 3, 2008
Ciaravella/Cotton
THAT the Minutes of the Regular Board Meeting held on May 27, 2008, and the
Minutes of the Special Board Meeting held on June 3, 2008, be approved as
presented.
- MOTION CARRIED –
YCDSB Minutes: Regular Board Meeting, June 17, 2008 2008:171
BUSINESS ARISING FROM MINUTES:
a)

Funding for the Arts / Grant Summary
With respect to the Funding for the Arts / Grant Summary, Trustee A. Stong requested the following additional information be provided to Trustees: • A list of schools that used the arts subsidy for Regional Theatre use and the • Details of how the instrumental subsidy was used for the four feeder schools to St. Elizabeth, including the amount each school received, what grades received the subsidy and how many hours of lesson time was provided. 2008:172
DECLARATION OF CONFLICT OF INTEREST
PREVIOUS MEETINGS: NIL

2008:173
CHAIR’S REPORT:
Chair of the Board, Elizabeth Crowe, reported as follows:
OCSTA
Chair of the Board, E. Crowe, noted that the Ontario Catholic School Trustees’
Association (OCSTA) met with MPPs at Queen’s Park on May 27th to help raise
the profile of Catholic education among our elected provincial officials. Vaughan
Trustee, Dino Giuliani, participated in the event as one of several of the OCSTA
Directors who met with MPP’s from all three political parties. The day was capped
off with a reception attended by MPPs and guest speaker, Kathleen Wynne.
Trustee Newsletters
Chair of the Board, E. Crowe, announced that copies of the Trustees year-end
newsletters have already been delivered to all elementary and secondary schools for
insertion into report card packages.
Recognition of Student Trustee / Kristine Soufian
Chair of the Board, E. Crowe, was pleased to acknowledge Student Trustee Kristine
Soufian as an exceptional student whose energy, enthusiasm and contributions
make her most deserving of special recognition. Kristine, who is wrapping up her
two-year term as a student trustee, has been involved in a wide variety of
educational endeavours. She is an exemplary representative for students, for the
Board and for our Catholic system. Her faith plays a significant role in her life no a
daily basis – both at home and at school. At St. Joan of Arc, Kristine has been
involved with the school’s liturgies, fundraising events, and with the chaplaincy
council. She is currently creating a prayer book which will provide St. Joan of Arc
teachers with a short reflection for the beginning of each class throughout the day.
She has been a volunteer for the Canadian Cancer Society for the past 12 years, and
before Christmas of 2007, she cut off twelve inches of her beautiful long hair for
charity. She is working with the Consalata Missionaries to teach English in
Ethiopia in the summer of 2009. Her achievements are numerous and we have
been pleased and honoured to have her sit at the Board table as a colleague. Chair
Crowe noted that Kristine is contemplating a career as a teacher and expressed that
we would be extremely honoured if she would consider returning to our system
when she graduates. On behalf of the Board of Trustees, Chair Crowe thanked
YCDSB Minutes: Regular Board Meeting, June 17, 2008 Kristine for all she has done for our system and extended best wishes for the future as she enters the University of Toronto next year. 2008:174 DIRECTOR'S
REPORT/UPDATE
Director of Education, Susan LaRosa, reported as follows:

OSSLT Results
Director of Education, S. LaRosa, announced that the Ontario Secondary School
Grade 10 literacy test scores were released publicly on June 11th, and she was
pleased to report that 90% of our students were successful on the test; as compared
to 84% provincially, and 88% at the public board. Congratulations were extended to
our Grade 10 students and their teachers for all of their hard work and success.
Chess Champion
Director of Education, S. LaRosa, congratulated St. John Bosco Grade 8 student,
Roman Sapozhnikov, who recently competed in the 2008 Canadian Chess
Challenge held in Edmonton – and came home with the winning trophy.
Appreciation was also extended to his teacher-coaches Ms. Crupi and Ms. Aresta
for their guidance and support.
YRAA Participation Rates
Director of Education, S. LaRosa noted that Trustees will be recognizing our
OFSAA champions during this Board meeting, and that it is also an appropriate
time to reflect on a recent report from the York Region Athletic Association.
Director LaRosa noted that the Report examines the participation rates of high
school students in sports across our Region, and indicated she was pleased to report
that over 25% of our students participate in YRAA sports activities as compared to
a lower regional average of under 22%. Congratulations were extended to our
students for their leadership in the Region. In addition, appreciation was extended
to all our teacher-coaches for volunteering their time and making these
opportunities possible for our student athletes.
Director’s Annual Report
Director of Education, S. LaRosa reported that copies of the Director’s Annual
Report have now been distributed. Director LaRosa noted that one of our strategic
themes this year is “Safe and Caring Schools” and that this issue focuses on the
many environmental initiatives happening across our Board. The Report itself is
printed on paper containing 100% recycled content. In addition, to cut down on
printing costs and to help save trees, Director LaRosa also noted that we are
distributing this Annual Report on CD to some of our target audiences.
Upcoming Events
• Director S. LaRosa extended best wishes to our secondary students who begin • Director S. LaRosa noted that June 25th and 26th will be a PA Day in both our elementary and secondary schools – and an opportunity for staff to participate in year-end meetings and planning at the local level YCDSB Minutes: Regular Board Meeting, June 17, 2008 Newspaper Clippings
Director LaRosa directed Trustees to the many positive news articles in the media –
that reflect well on our schools and therefore our Board; and invited the Trustees to
review the news clippings at their convenience.
2008:175 STUDENT
TRUSTEE REPORT:
Student Trustee K. Soufian, in her final report to the Board as a student trustee,
reported as follows:
Ontario Student Trustee Association (OSTA)
K. Soufian, C. Emmanuel, and Student Trustee Elect – C. Curcio, had the
opportunity to attend the OSTA Annual General Meeting that took place from May
29-June 1, in Toronto. Throughout the conference, many speakers illuminated the
idea and reality of being leaders. Guest speaker, Peter Mcleod, recognized the
student trustees in attendance as the youngest politicians in Canada. He
acknowledged that their actions reflect the people they are viewed as – advocates in
their communities, ambassadors in their schools, and leaders within their hearts.
Student trustees also had the privilege of hearing from Minister Kathleen Wynne
about energizing education. Minister Wynne emphasized the significance of the
role of student trustee and the many opportunities to share within our Boards, and
she understood the difficulties student trustees face as leaders, as well as board
member. Student trustees were encouraged to not only recognize the importance of
education, but the significance of building a character. Student Trustees had the
opportunity to spend time bonding with student leaders from other boards and learn
about their challenges. K. Soufian noted that it became obvious that York Catholic
has excelled when it comes to recognizing the many potential student leaders within
our schools. They listened to the many stories from other student trustees about
their inability to bridge the gap between elementary schools and high schools, and
they were proud to be able to share York Catholic’s successful experiences, thus
motivating incoming student trustees to take a stand and make change. K. Soufian
was very pleased to announce that Student Trustee Clemence Emmanuel was
elected President of the English Catholic Board Council for 2008/2009
YSCPC
K. Soufian, C. Emmanuel and Student Trustee Elect – C. Curcio attended the York
Secondary Catholic Presidents Council (YSCPC) annual awards night on June 2nd
at St. Elizabeth Catholic High School, where they recognized the leaders within
each high school. They also attended the Student Advisory Committee meeting on
June 9th, where a discussion took place regarding the possibility of creating a
conference dedicated to Grade 9 students to assist them with the transition from
elementary to high school.
Remarks from Retiring Student Trustee
At the conclusion of the Student Trustee report, K. Soufian took the opportunity to
thank everyone present for the support she has been given around the Board table.
She commented that she has truly been inspired by each and every one around the
table, and she has witnessed the successful outcome of individuals working as a
team. All of the dedication, hard work, collective thoughts and opinions as a team
have opened her eyes to recognize the passion that is brought to the table. K.
YCDSB Minutes: Regular Board Meeting, June 17, 2008 Soufian further commented that it was a phenomenal and rewarding experience to represent the 13,000 students in the Board, and that she is very proud of the exceptional things we have done as a Board. In closing her remarks, K. Soufian wished to express the following parting words – “every story has an end and every end is a new beginning”. 2008:176
RECOGNITIONS:
a) DRUG AND ALCOHOL AWARENESS MEDIA CONTEST -2007/2008
Allan Mackey introduced Dom Scuglia, Principal of St. Joan of Arc CHS and Chair
of the YCDSB Drug & Alcohol Awareness Committee. Dom introduced Karyn
Toon, Director – Corporate Relations at Allstate Insurance, and Sharon Smyth and
Teresa Gioia from Brother Andre CHS, and thanked them for their co-ordination of
this year’s event. The students were awarded cash prizes courtesy of Allstate
Insurance and were presented with Certificates of Recognition from the Board. The
audience also had an opportunity to preview the winning video production.
Winners List:
Magazine Ad / Poster Category
Lauren Moore, St. Joan of Arc CHS
Karen Cyrille Gumba, St. Joan of Arc CHS
Video Production Category
Adrian Gonzalez, St. Joan of Arc CHS
Ryan Mason & Charleston Cootauco, Brother Andre CHS Third Place Blair McAndrew, Brittany Blow, Melanie Anderson, Jessica Cockburn, Krystal D’Souza all of Brother Andre Honourable Mention Nicco Miranda, St. Robert CHS
Special Award - Alternative Education Students
Christian Taglioni, Crossroads West
Cassandra Dolewski
Daniela Commisso
Alexander Markatanov
Elizabeth Cesario
b) AVENTIS BIOTECH WINNERS
Mary Cosentino, Superintendent of Secondary Schools, introduced the Aventis
Biotech Winners. The Sanofi-Aventis BioTalent Challenge encourages young
Canadians to pursue studies and careers in the exciting field of biotechnology. Two
St. Elizabeth Catholic High School teams took two of the top prizes in this year’s
competition.
Second Place Team
Fourth Place Team Teacher-Advisors
YCDSB Minutes: Regular Board Meeting, June 17, 2008 Christina Hwang
Carline Quach

Second Place

“Analysis of muscarinic acetylcholine (M4) G-protein coupled receptor’s protein-
protein interaction using Split-Ubiquitin Membrane Yeast Two-Hybrid (MYTH)
System”
The objective of this project was to identify proteins that interact with the M4 G-
Protein Coupled Receptor (GPCR). Recognizing which proteins the M4 GPCR
interacts with, and subsequently how it interacts, will result in the development of
new drugs to prevent and cure diseases. This team was mentored by Prof. Igor
Stagljar, Dr. Saranya Kittanakom, and Victoria Wong from the University of
Toronto, with the guidance of St. Elizabeth CHS teachers Seham Grove and Phil
Sax.
Fourth Place
"The Effects Of Celecoxib on the Migration of Endothelial Cells.”
The students subjected endothelial cells, which are the cells that line our blood
vessels, to various concentrations of a drug called Celecoxib. Currently, Celecoxib
is prescribed to patients suffering from acute pain associated with arthritis. Students
noted that Celecoxib has a statistically significant inhibitory effect on the migration
of these cells. The theory behind this work lies in cancer treatment. By stopping
the movement of blood cells to the site of a tumour, we may be able to limit blood
supply and therefore tumour growth, which is very beneficial to cancer patients.
The team was mentored by Dr. Tara Haas at York University and also received
advice and professional guidance from several of her graduate and post-graduate
students. Supervising teachers at St. Elizabeth CHS were Seham Grove and Phillip
Sax.
c) MOCK TRIAL TEAM WINNERS
Mary Cosentino, Superintendent of Secondary Schools, introduced the winners of
the Mock Trial Team competition. The Mock Trial team, consisted of six students
who competed against 24 schools from York Region at the Newmarket Courthouse
who mooted in a simulated court case. In the competition, teams are each given a
scenario, illustrating a criminal offence, this year a drug trafficking case, and each
student is given the opportunity to act as Crown attorneys, defense attorneys,
witnesses and the accused. The mock trial participants are judged based upon their
presentation, courtroom procedures and oral advocacy but in doing so, become
intimately familiar with the Criminal Code of Canada. It is a challenging
opportunity to experience a realistic situation in a real life courtroom. The four
finalists in the competition were York Catholic secondary school teams – Cardinal
Carter, St. Joan of Arc, Brother Andre and St. Elizabeth CHS. The winning team
from St. Elizabeth Catholic High School was awarded the coveted Judges Cup.

Team Members

Teacher Advisor
YCDSB Minutes: Regular Board Meeting, June 17, 2008 Michael La Monaca Olivia Talarico Anthony De Fazio Brittany Mello Paul Grove d) OFSAA WINNERS
Allan Mackey, Superintendent of Secondary Schools, introduced medalists in
various OFSAA Competitions.
Winners:
CATEGORY
Breastroke Sabrina Altobelli, Fr. Bressani CHS (Unlimited) Caleigh Glenn, Sacred Heart CHS Maks Celowski, Joshua Gonsalves, Ben Stubbs, Kenneth Wang Girls Swim Team, St. Augustine CHS Emily Fung, Katrina Sawicky, Alexandria Chow, Avery Zingle e) ONTARIO SKILLS COMPETITIONS
A. Mackey, Superintendent of Secondary Schools was pleased to report that for the 16th consecutive year, our Board has sent a team of Technology students to compete at the Ontario Skills Competitions. The top students in over 40 different areas of technical education gather for this two-day event and take their chances against the finest in the province. This year, St. Elizabeth student Adam Tepperman finished with a bronze medal in the category of Prepared Speech with a fine presentation entitled "The Relevance of Technological Education Today". Adam practiced his skills last year with a 9th place finish and learning from his experience, returned to give it another try. We wish to congratulate him on his dedication and perseverance. Skills Team Leader and Department Head of Technology at St. Elizabeth CHS, Lawrence Cotton, was pleased to accept the recognition on Adam’s behalf. f) SCHOOLS TO CAREERS TEACHER RECOGNITIONS
D. Cormier, Superintendent of Curriculum and Assessment, was pleased to speak about Kathryn Clark and Antony Caruso, who have been instrumental in the development of YCDSB career awareness curriculum support and classroom resources. Since 2005, Kathy and Tony helped write, in partnership with Passport YCDSB Minutes: Regular Board Meeting, June 17, 2008 to Prosperity, the first YCDSB Career Awareness resource for elementary teachers. They have been YCDSB committee members for Skills Canada elementary activities and numerous college workshops for youth at Humber and Seneca Colleges. Tony and Kathy devoted time last summer, in partnership with Skills Canada, to the creation of a new resource of apprenticeship awareness activities for elementary classrooms. This resource entitled "Design, Build, Fix, Create and Innovate Your Future" was launched in Waterloo at the May 2008 Skills Competitions. The resource carries the YCDSB logo and is available in English and French to all school boards of Ontario. (A copy has been provided to Trustees.) Tony and Kathy are presently assisting with plans for a Fall launch to Grade 7 and 8 teachers of this new resource along with a revised Career Awareness package. Chair E. Crowe and Director of Education, S. LaRosa, on behalf of the Board, congratulated Tony and Kathy, and presented them with certificates of recognition. As well, Ron Dorcas, Program Consultant – School to Careers, presented Tony and Kathy with a token of appreciation. g) RECIPIENT OF THE SKILLS CANADA GLEN BEATTY AWARD
AND THE PATHWAYS TO FOODSERVICE AWARD / R. DORCAS
D. Cormier, Superintendent of Curriculum and Assessment, was pleased to speak
about Ron Dorcas.

Skills Canada – Glenn Beatty Award
Skills Canada - Ontario is a not-for-profit organization dedicated to promoting the
skilled trades and technologies as viable, first-choice career options for Ontario
youth. Ron Dorcas is being recognized for his commitment to ensuring that
YCDSB students have genuine opportunities to experience educational
programming in the fields of transportation, construction, hospitality, and
manufacturing, – to name a few. The Glenn Beatty Award is named in honour of a
man who dedicated his life to promoting partnerships between education, industry,
and government organizations - in hopes of helping young people brighten their
futures and industry strengthening theirs. Ron is more than worthy of this award.
He can be found in his office, on the job site, or pouring over program
enhancements possibilities at all hours of the day and night. He knows that trades
and technology programs keep kids in school, allows them to graduate with a sense
of pride and purpose, and will ensure that Ontario’s skilled trades’ people continue
to thrive in our province.
Canadian Association of Foodservice Professionals .
The Canadian Association of Foodservice Professionals sponsors Top Management
Night, an evening where champions in education are acknowledged. This year, The
Pathways to Foodservice Award was introduced to recognize a school board
member who has demonstrated commitment to Field to Fork. Congratulations to
Ron Dorcas, the recipient of the very first Pathways to Foodservice Award.
Chair E. Crowe and Director S. LaRosa, on behalf of the Board, congratulated Ron
and presented him with a certificate of recognition.
RECESS: 8:00 P.M. – 8:30 P.M.

YCDSB Minutes: Regular Board Meeting, June 17, 2008 2008:177
PRESENTATIONS:
a) SEAC INPUT RE THE 2008-09 OPERATING BUDGET
On behalf of the Special Education Advisory Committee (SEAC), Paul Whittam – Committee Chair, gave the following address with respect to input into the development of the 2008/2009 Operating Budget: “We are here this evening as representatives of your Special Education Advisory Committee in providing input to the Budget process and advocate for the needs of all special education students of the York Catholic District School Board. We realize that the budget is yet to be completed and request up-front that SEAC be provided the opportunity for further review prior to Board approval in order to complete our due diligence. As we appreciate and value your time, I will get straight to the point by outlining several key issues for your consideration in finalizing the budget: 1) In our role as advisors to the Board in relation to matters of special education, we really must insist that there be no budget reductions to the Special Education envelope. While it is acknowledged that times are tough, we anticipate that the new labour settlement will result in a 3% increase in salaries. Funding to special education should not be compromised as a result. 2) While this Board has experienced enrolment levels that have essentially remained static over the past few years, there has been a consistent increase in special education students with an average intake of 55-60 early facilitation students each year, while only 15-20 twenty-one year old students are leaving the system. As well, nine new schools have been built in the last five years adding to the number of schools that resource staff are required to service. 3) The needs of students are first and foremost, and these needs have become increasingly more complex in the past few years. In particular, there has been a significant rise in social, emotional and behavioural issues. According to the Mental Health Association, an estimated 1 in 5 students is, or will be, experiencing difficulties that require intervention. 4) There has also been an increase in the number of “at risk” students in our Board and with the emphasis on safe schools, there is a need to ensure that the related resources are in place as any intervention is currently supported by special education, in particular, psychology and behaviour management staff. This concern has been expressed by other SEAC’s in the province as well. To summarize, the Key Issues that require your consideration s the Board addresses the budget are as follows: 1) The increasing complexity of student needs 2) The increase in student Mental Health issues 3) Maintaining an environment of Safe Schools; and 4) Meeting the needs of exceptional students in a divergent environment of increasing special education enrolment, while total enrolment is in decline. All of these issues have been clearly articulated previously in various SEAC presentations and reports by student services staff. Given the points outlined in this address, it could certainly be concluded that the budget for special education programs and services should be increased well beyond the envelope. However, we also have a clear understanding of the economics of the situation caused by the YCDSB Minutes: Regular Board Meeting, June 17, 2008 inadequacy of the Ministry of Education formula. AS your SEAC, we have faith in the continued commitment of this Board in providing additional, and the necessary, funding to special education programs and services. Your on-going support of the special education programs and services exhibits a clear understanding of the inadequacy of the provincial funding model and exemplifies the true Catholicity of our system. On behalf of your Special Education Advisory Committee, I would like to thank you again for your time. We sincerely appreciate the opportunity to represent and serve the exceptional students of the York Catholic District School Board.” At the conclusion of the address, Chair of the Board, E. Crowe, thanked Mr. Whittam for his address on behalf of the SEAC, and for his advocacy and representation of our special education students. Chair Crowe noted that J. Sabo will be available to meet with SEAC members once the numbers are more concrete. ACTION ITEM(S):
2008:178 a)
SPECIAL EDUCATION PLAN ANNUAL REVIEW / AMENDMENTS
Special Education Advisory Committee Member, Trustee T. McNicol, presented
the draft revisions to the Special Education Plan that were endorsed by the Special
Education Advisory Committee to be forwarded on to the Minister of Education.
There being no further revisions, the following recommendation regarding the
amendments to the 2007/2008 Special Education Plan was introduced.

Motion: McNicol/Ciaravella
THAT
the amendments to the Special Education Plan, as presented, be endorsed by
the Board for submission to the Minister of Education.
MOTION CARRIED –
2008:179 b)
DEDICATED P.A. DAY
Special Education Advisory Committee Member, Trustee T. McNicol, presented
the recommendation from the Special Education Advisory Committee regarding the
Ministry of Education suggestion to dedicate one of the six professional
development days for the 2008-2009 school year to special education.
Motion: McNicol/Ciaravella
THAT
the Board designate one of the six professional development days in the
2008-2009 school year, as a Special Education Professional Day.
- MOTION CARRIED –
2008:180 c)
APPROVAL OF THE 2008-2009 FINANCIAL ESTIMATES
Associate Director: Leading Services and Treasurer of the Board, J. Sabo, provided an update with respect to the development of the 2008/2009 Operating Budget. Mr. Sabo briefly reviewed the final draft revenue and expenditure projections for the 2008-2009 Operating Budget (a green replacement page was distributed), identified changes to major assumptions made from previous budget modules/information presented and highlighted supplementary budget support material. Mr. Sabo also highlighted the targeted adjustments which reflect those adjustments to projections YCDSB Minutes: Regular Board Meeting, June 17, 2008 that are anticipated but not finalized. These include i) Revenue projections include
a provision for $1.0 million or grants anticipated but not yet announced; ii)
Expenditure projections include a provision for $1.0 million for targeted future
expenditure reductions to be facilitated through further review and refinement of
expenditure projections; and iii) Transfers from reserves have been increased by
$1.0 million (over initial provision of $0.5 million) to reflect anticipated more
favourable 2007-08 financial results. Mr. Sabo briefly reviewed the proposed
recommendations and the next steps which will include, upon approval of the
recommendations, i) complete and submit Estimates to Ministry of Education in
prescribed format and code of account groupings prior to the required Ministry
deadline of June 30, 2008. ; ii) Prepare for implementation of the 2008-2009
Operating Budget effective for September 1, 2008, including continuation of
budgetary restraints and strategies utilized in 2007-2008; iii) Prepare for the
scheduling of a series of Budget Analysis Committee meetings to facilitate
implementation of Recommendation F; iv) Prepare and complete Revised Estimates
for submission to the Ministry of Education prior to December 14, 2008; v)
Continue lobby efforts directly and through OCSTA to ensure the short and long
term financial stability of the Board.
Trustees agreed to vote separately on Recommendations A-D and F, and on
Recommendation E.
Motion: Stong/McNicol

A. APPROVAL AND SUBMISSION OF 2008-2009 FINANCIAL
ESTIMATES

THAT the Board approve the submission of the Financial Estimates to the Ministry
of Education for the fiscal year September 1, 2008 to August 31, 2009, based on
operating and non-operating revenue, recoveries and transfers from reserves in the
total amount of $491,986,922 as presented in budget documentation presented as at
June 17, 2008.

B. USE OF OPERATING BUDGET SURPLUS FOR EDC PURPOSES

THAT the Board not designate 2008-2009 Operating Budget funds for the purpose
of acquisition of school sites.

C. MONITORING OF OPERATING BUDGET

THAT Administration continue to report to the Board through the Budget/Audit
Monitoring Committee a summary of budget account transfers as well as any
significant changes in budget assumptions and their projected impact on the 2008-
2009 Operating Budget estimates and Revised Estimates.
D. REVISED ESTIMATES

a) THAT Administration develop and submit revised 2008-2009 Estimates to the
Ministry of Education prior to December 15, 2008, and that a summary of the material changes between original and revised estimates be reviewed at the Budget/Audit Monitoring Committee, and YCDSB Minutes: Regular Board Meeting, June 17, 2008 b) THAT, should the calculation of Revised Estimates result in material changes
to revenue or expenditure projections, Administration be directed to develop options and strategies for the Board to consider for implementation in the 2008-09 fiscal year.
F. FINALIZATION OF 2008-2009 OPERATING BUDGET PROVISION
AND PREPARATION FOR 2009-2010 OPERATING BUDGET
1. THAT the Budget Analysis Committee be required to undertake the required
analysis to enable the Committee to make final recommendations to the Board no later than December 15, 2008, with respect to: a. Recommending strategies to ensure a balanced and compliant budget b. Examining and recommending strategies for sustaining a balanced and 2. THAT the Committee be requested to provide interim reports to the Board
prior to the final report due December 15, 2008 - MOTION CARRIED –

Motion: Cotton/Giuliani
E. LOBBYING OF GOVERNMENT

i)
THAT the Board continue to lobby the government to ensure equitable and
adequate funding is available for all students in Ontario, and
THAT Administration be directed and authorized to lobby on behalf of the
Board for changes in the new funding model where, in the opinion of
administration, the principles of equity and adequacy are not being met.
THAT the Board in cooperation with the Ontario Catholic School Trustees
Association undertake a review of data regarding school board budgets with
the objective of developing a coordinated approach with the Ministry of
Education for addressing the short and long term financial needs of school
boards.
THAT the Chair be directed to write a letter, from the Board to the
Ministry, to be submitted along with our 2008/2009 Financial Estimates.
This letter will specifically outline cost pressures experienced during our
2007/2008 budget year in the areas of snow removal, energy/ utilities / fuel
costs, the funding gap with respect to employee benefits, and asbestos
removal/water flushing costs. The letter will indicate strongly that these
pressures will have a tremendous impact on York Catholic District School
Board’s ability to successfully meet our 2008/2009 budget targets and may
require the Board to make significant cuts to avoid being placed in a deficit
situation.
YCDSB Minutes: Regular Board Meeting, June 17, 2008 - MOTION CARRIED –

Following approval of the above recommendation, it was noted that actual dollar
amounts are to be incorporated into letters to be written. The following
recommendation was then introduced
Motion: Ciaravella/Stong
THAT
Trustee C. Cotton be added to the membership for the Budget Analysis (Ad
Hoc) Committee.
- MOTION CARRIED –
2008:181 d)
INTERNATIONAL LANGUAGES PROGRAMS
Director of Education, S. LaRosa, presented the report and recommendation
regarding the International Language Program, specifically, the Extended Day
Italian Program. A brief discussion ensued regarding the pros and cons to
expanding the program, and the benefits to students. The following
recommendation was then introduce
Motion: Ciaravella/Carnovale
THAT the Board approve the JK/SK International Language Extended Day Italian
Program at Holy Jubilee CES, St. Andrew CES, St. David CES and St. Padre Pio
CES, beginning in the Fall of 2008.
- MOTION CARRIED –
Following approval of the above recommendation, Student Trustee K. Soufian, requested it be recorded in the minutes that she is in favour of the recommendation. 2008:182 e)
RECEIPT OF REPORT NO. 2008:05 OF THE SPECIAL EDUCATION
ADVISORY

COMMITTEE
Committee Member, T. Ciaravella, presented for information, the report from the
Special Education Advisory Committee meeting held Monday, May 26, 2008. .

Motion: Ciaravella/Stong
THAT
the Report No. 2008:05 of the Special Education Advisory Committee
meeting held Monday, May 26, 2008, be received as presented.
- MOTION CARRIED –
2008:183 f)
RECEIPT OF REPORT NO. 2008:02 OF THE JOINT BOARD
CONSORTIUM P.215

Committee Co-Chair, C. Cotton, presented for information, the report from the
Joint Board Consortium held Wednesday, April 2, 2008.
Motion: McNicol/Ciaravella
THAT the Report No. 2008:01 of the Joint Board Consortium held Wednesday,
April 2, 2008, be received as presented.
- MOTION CARRIED –
YCDSB Minutes: Regular Board Meeting, June 17, 2008 2008:184 g)
APPROVAL OF REPORT NO. 2008:02 OF THE ACCOMMODATION
COMMITTEE (PART A & PART B)

P. 216-219
Committee Chair, D. Giuliani, presented the report and recommendations from the Accommodation Committee Meetings held Tuesday, June 3, 2008 (Part A) and Tuesday, June 10, 2008 (Part B). The Accommodation Committee Meeting was split into two parts to facilitate processing all items on the agenda. Part A (P.216/217)
1) Secondary School Construction Monitoring Ad Hoc Committee
2) Report No. 2008:01 of the Architect Selection Committee
Part B (P.218/219)
3) Extension of RFP for the Selection of Architects
4) Strategy re Valeta Lifford / Blocks 12, 17 and 18


Motion: Giuliani/Stong
THAT
the Report No. 2008:02 of the Accommodation Management Committee
meeting, Part A held Tuesday, June 3, 2008, and Part B held Tuesday, June 10,
2008, be approved as presented.
- MOTION CARRIED –
2008:185 h)
APPOINTMENT TO SECONDARY SCHOOL CONSTRUCTION
MONITORING (AD HOC) COMMITTEE

Chair of the Board, E. Crowe, presented the recommendation regarding the Trustee
membership to the Secondary School Construction Monitoring (Ad Hoc)
Committee.
Motion: Ciarvella/Giuliani
THAT
the following Trustees be appointed to the Secondary School Construction
Monitoring Committee – E. Crowe, D. Giuliani, M. Rizzi, V. Schiralli, A. Stong
- MOTION CARRIED –
2008:186 i)
TOONIES FOR TUITION DAY / OCTOBER 7, 2008
Chair of the Board, E. Crowe, presented the report and recommendation regarding
the designation of October 7, 2008, as “Toonies for Tuition Day” – a fundraiser
being promoted by the Canadian Catholic School Trustees’ Association (CCSTA)
for the purpose of supporting students attending Catholic schools in Canada in
regions with limited or no public funding.
Motion: McNicol/Stong
THAT
the York Catholic District School Board proclaim October 7, 2008, Toonies
for Tuition Day
; and
THAT Board administration invite Catholic School Councils to promote this
fundraising initiative in their schools, and provide them with the necessary
materials to facilitate their school’s participation.
A brief discussion ensued, and some concerns were raised regarding the benefactors
YCDSB Minutes: Regular Board Meeting, June 17, 2008 of the funds raised. The following recommendation to defer the motion to the
August 26th Regular Board meeting was presented to allow staff an opportunity to
research the fundraising initiative further.
Motion to Defer: Cotton/Ciaravella
THAT the recommendation regarding the proclamation of Toonies for Tuition Day,
be deferred to the August 26, 2008, Regular Board meeting.
- MOTION TO DEFER CARRIED –
2008:187 j)
CHILDHOOD CANCER AWARENESS MONTH / SEPTEMBER 2008
Chair of the Board, E. Crowe, presented the report and recommendation regarding
the proclamation of Childhood Cancer Awareness Month, an initiative being
promoted by the Pediatric Oncology Group of Ontario (POGO).
Motion: McNicol/Mogado
THAT
the York Catholic District School Board proclaim the month of September,
2008, as Childhood Cancer Awareness Month, and
THAT Board administration provide information to school principals prior to
school “start up” in order to allow schools who wish to participate inthis initiative
the opportunity to do so.
- MOTION CARRIED –
2008:188 k)
PUPIL ACCOMMODATION REVIEW POLICY / SCHOOL
VALUATION FRAMEWORK

Senior Manager of Administrative Services, D. McCowell, distributed and
presented the revised copy of the Accommodation Review Policy containing some
minor grammatical changes. Mr. McCowell also presented the School Valuation
Framework as required by the Ministry of Education that forms part of the Pupil
Accommodation Review Guidelines.
Motion: McNicol/Ciaravella
1) THAT the Board approve the Accommodation Review Policy as presented,
2) THAT the Board approve the Generic School Valuation Framework as
presented, subject to review by legal counsel. - MOTION CARRIED –
2008:189 l)
PLANS OF SUBDIVISION / SUMMER PROCESS
Senior Manager of Administrative Services, D. McCowell, presented the report and
recommendation regarding the summer process for dealing with plans of
subdivision.
Motion: McNicol/Ciaravella
THAT
Administration continue to process plans of subdivision over 100 units on
behalf of the Board during July and August and that any plans processed through
this period be brought to the September Board Meeting for information.
YCDSB Minutes: Regular Board Meeting, June 17, 2008 2008:190 m) OFFICIAL PLAN AND ZONING AMENDMENTS / NO SITE
DESIGNATIONS
Senior Manager of Administrative Services, D. McCowell, presented the report and recommendations regarding the Plans of Subdivision. • OPA(M)-06127138 / Town of Markham / No-Site Designation • Z(M)-08110745 / Town of Markham / No-Site Designation Motion: Cotton/Stong
1) THAT the Board NOT DESIGNATE an elementary school site within
2) THAT the Board NOT DESIGNATE an elementary school site within Z(M)-
- MOTION CARRIED –
2008:191 JOURNEY
TOWARDS OUR VISION:
a) ELEMENTARY PROGRAM REVIEW COMMITTEE / UPDATE
Associate Director: Leading Learning, P. Preston, provided a brief update regarding the Elementary Program Review Committee’s work. The Committee, which was struck to look at programs for elementary schools to enhance already existing programs, has gathered information from the Ministry of Education about programs currently existing in the GTA. There are two programs being considered for possible implementation next year - French Immersion and Middle School. With respect to French Immersion, a committee will be struck to develop a plan for criteria, costs, etc., and information will be brought back in the Fall, with a potential implementation date of 2009. With respect to Middle School, we have begun looking at numbers in Grade 7 & 8 in some of our Woodbridge schools and will be looking at space and programming, again, more detailed information will be brought back with a potential implementation date of September 2009. 2008:192
DISCUSSION ITEM(S): NIL

2008:193
INFORMATION ITEMS:
Tender Opening re Cardinal Carter CHS Renovations
Healthy Schools: Ministry Recognition Program / Update
D. Cormier shared an example of the poster and banner that participating schools
will be getting. Trustee Cotton requested that administration advise principals that
the banners are to be hung in a centrally consistent place in the schools.
c)
Ontario Secondary Schools Literacy Test (OSSLT) Results
School Signs / Summer Messages
Administration was directed to facilitate the placement of standard “Catholic” messages on school signs for the summer. Trustees were asked to notify C. Cable if they wish to have added to the opposite side of the signs, their name and home phone numbers. YCDSB Minutes: Regular Board Meeting, June 17, 2008 2008:194
NOTICE(S) OF MOTION: NIL
(Notices of Motion are to be submitted in writing for Discussion at the next
Regular Board Meeting and Action at the subsequent Board Meeting)

The following notices of motion were presented for discussion at the next Regular
Board Meeting. It was noted that the Notice of Motion regarding the Athletic Field
Partnerships could be time sensitive and will be presented for discussion, and
possible action, at the July 2, 2008, Special Board Meeting.
a) INTERNATIONAL EDUCATIONAL PROGRAMS (from V.
Schiralli/M. Mogado)
Whereas engaging students in learning through experiential learning
opportunities abroad has proven to be very successful and worthwhile
Whereas
the connection between travel experiences in other countries to
curriculum expectations often is nonexistent or unintentional
Whereas
travel broadens the students perspective of the world and reinforces
a sense of social responsibility, appreciation for culture, art, language, education and economic in ways unimaginable in a regular learning environment
Whereas
existing partnerships with various countries can be explored and
expanded to provide opportunities for credit delivery during the regular school year
Whereas students engaged in learning in other countries would require
ongoing supervision in accord with existing excursion policies and instruction to comply with course expectations
Let is be resolved:
1) THAT opportunities to offer overseas learning components as part of a
regular day school course delivery be explored; 2) THAT existing practices regarding the supervision of students on
excursions, teacher workload and equity of access to fulfill course requirements and Catholic Graduate Expectations be preserved for courses with international learning components through policy review and development; 3) THAT options for students to complete course requirements through an
international study component be scheduled to maximize learning and minimize disruptions to the regular school year , such as during Christmas and March Break; 4) THAT a process for approval of credit courses with an international
5) THAT any costs related to the course excursion component will be covered
by participants in the course and not create an additional expense to the Board. YCDSB Minutes: Regular Board Meeting, June 17, 2008
b) ATHLETIC FIELD PARTNERSHIPS (from V. Schiralli)

the Board encourages physical activity and sports as part of our daily routines; Whereas the Board encourages physical activity and sports as part of our
Whereas community based athletic associations are an integral part of the
communities in which our schools are located;
Let it be resolved:
THAT
the Board investigate co-operative ventures with community based athletic
associations around the opportunity and feasibility for athletic field partnerships to
be developed for the following schools:
• St. Elizabeth CHS • St. Maximilian Kolbe CHS c) YCDSB BUSINESS PLAN (from M. Mogado)
The Board’s shared responsibility for continuous student improvement includes public accountability; budget decisions are a primary management function of this Board; this Board wishes to establish procedures for personnel practices (such as the creation of new positions, hiring and promotion) that involve the allocation of substantial funds;
BE IT RESOLVED:

THAT Administration be required to present a Business Plan to the Board to
ustify the support for such personnel practices (position creation, hiring and
promotion) for senior level administrative positions.
THAT in justifying the position, the Business Plan include an identification
of how it will enhance Catholic education at our York Catholic District
School Board, and how it aligns with the Board’s mission/vision and
strategic themes.
THAT the Business Plan also include budget implications for the position,
including the source(s) of revenue and expenditure projections.
2008:194 FUTURE
YCDSB Minutes: Regular Board Meeting, June 17, 2008
RECESS: 10:15 P.M. TO CONVENE A MEETING IN PRIVATE SESSION
RECONVENING IN PUBLIC SESSION AT 11:05 P.M.

2008:195
REPORT NO. 2008:08 OF COMMITTEE OF THE WHOLE
(PRIVATE SESSION)

Board Vice Chair C. Cotton presented the report and recommendations from the
meeting held June 17, 2008
1) Report No. 208:02 of the Joint Board Consortium (In Camera)
2) Staffing Report
3) Secondment: Energy Consultation

Motion: McNicol/Ciaravella
THAT
the recommendations contained in Report 2008:08 of Committee of the
Whole (Private Session), be approved as presented.
- MOTION CARRIED –
2008:196
ADJOURNMENT: 11:10 P.M.
On Motion: Cotton/Stong, and CARRIED
______________________________ _____________________________
Secretary of the Board Chair of the Board

YCDSB Minutes: Regular Board Meeting, June 17, 2008 SPECIAL EDUCATION ADVISORY COMMITTEE
REPORT NO. 2008:05
To the Chair and Members
Regular Board Meeting: June 17, 2008
of the Board

A Regular Meeting of the Special Education Advisory Committee was held in the Boardroom at the Catholic Education
Centre, 320 Bloomington Road West, Aurora, Ontario commencing at 7:00 p.m. on May 26, 2008.

PRESENT:
Committee Members:
M. Agosta, M. Brumwell, K. Bryden, A. Care, T. Ciaravella, C. Lampole, Association Representatives:
J. Cocchetto, J. Kelterborn, M. Reaume, R. Shepherd Administration:
F. Bagley, T. D’Acunto, G. Murphy, L. Wilson
Regrets:
Recording:

MOTIONS:

1. SEAC acknowledges receipt of the revisions to the Special Education Plan and
RECOMMENDS THAT the Board approve the plan as presented for submission
to the Ministry of Education.
2. SEAC acknowledges and supports the recommendation outlined in the attached memo dated April 3, 2008, from the Ministry
of Education, for Boards to dedicate one of their six professional development days in the 2008-2009 school year to special
education. SEAC RECOMMENDS THAT the York Catholic District School Board designate one of the six professional
development days in the 2008-2009 school year, as a Special Education Professional Development Day.

PRESENTATIONS/DISCUSSIONS:
• ABA Survey Feedback • Safe Schools Update • Community Living York Association
BUSINESS ARISING
• Special Education Plan – Feedback
• Special Education – Professional Development Day
INFORMATION ITEMS
• Board Agenda – April 15 & May 6, 2008
• Report to Director: SE/IPRC’s (April 2008)
• Student Services Inservice (April 2008) • Secretarial Changes
• New Speech Pathologist Supervisor
ASSOCIATION REPORTS

• AutismONTARIO – York Region
• Down Syndrome Association
• Community Living York South
CORRESPONDENCE

• YCDSB Special Olympics Track & Field Meet (Elementary & Secondary) • VocaLinks Assistive Technology Camp
• Letter to Hon. Kathleen Wynne
• 2008-2009 School Board Calendar
Next Meeting: Monday, June 16, 2008 at 7:00 p.m. in the Boardroom
M. Brumwell, Vice-Chair, SEAC

YCDSB Minutes: Regular Board Meeting, June 17, 2008 YORK CATHOLIC DISTRICT SCHOOL BOARD
REPORT 2008:02
(PUBLIC SESSION)
of the YCDSB AND YRDSB JOINT BOARD CONSORTIUM
To the Chair and Members
Regular Meeting
Of the Board
June 17, 2008

A meeting of the Joint Board Consortium was held in the Board Room, York Catholic District
School Board, 320 Bloomington Road West, Aurora, Ontario, on Wednesday, June 4, 2008
commencing at 4:36 p.m.
YRDSB Trustees:

The Consortium processed the following:
1)
The Minutes of the Regular Session of the April 2, 2008 Joint Board Consortium were approved as presented.
BUSINESS ARISING
2)
Canadian Automobile Association: Safety Patroller Program Follow-up ACTION ITEM(S)
Nil
INFORMATION ITEM(S)
3)
Student Transportation Services of York Region Procedure Manual New Student Transportation Services Website Update on Ministry Transportation Reforms
OTHER BUSINESS
Nil
FUTURE MEETING DATES
• Wednesday, April 1, 2009 • Wednesday, June 3, 2009 YCDSB Minutes: Regular Board Meeting, June 17, 2008
York Catholic District School Board
REPORT NO. 2008:02 PART A of the
ACCOMMODATION
COMMITTEE
PUBLIC SESSION
Regular Board Meeting
June 17, 2008

A regular session of the Accommodation Committee was held in the Board Room, Catholic
Education Centre, 320 Bloomington Road West, Aurora, Ontario, on Tuesday, June 3, 2008,
commencing at 8:01 p.m.
PRESENT:
T. Ciaravella, C. Cotton, E. Crowe, D. Giuliani [8:07], V. Schiralli, M. Mogado, M. Rizzi, A. Stong, T. McNicol S. LaRosa, J. Sabo, B. Eldridge, T. Pechkovsky, N. Vezina, C. McCarthy, M. Deveaux, F. Bagley, D. Murgaski, 1. CALL TO ORDER AND PRAYER
Trustee Giuliani, Committee Chair, called the meeting to order at 8:01 p.m. and led the attendance in the opening prayer.
2. OUTSIDE PRESENTATION(S):

a) New Secondary School Projects – Status of Development/Supervision i) 4. STAFF PRESENTATION(S):
Both staff presentations deferred until next meeting (June 10, 2008)
a) Long-Term Plan Update
i. Ministry Announcements ii. Project Overviews iii. Ministry Capital Funding for Growth Schools b) Budget Development: Plant Operating and Capital Budgets
5. ACTION ITEM(S):

The Accommodation Committee submits the following recommendation: 1. NEW SECONDARY SCHOOL PROJECTS – STATUS OF DEVELOPMENT/
SUPERVISION
i. JEAN VANIER CHS
ii. ST. MAXIMILLIAN KOLBE CHS

YCDSB Minutes: Regular Board Meeting, June 17, 2008
THAT a Secondary School Construction Monitoring Ad Hoc Committee
be created
to monitor the activities of the Construction Supervisor, Architect and Contractor
in receiving reports, providing updates to Administration and attending site visits
on a frequent basis (i.e. between regular Board/Accommodation Committee
meetings).

2. REPORT FROM ARCHITECT SELECTION COMMITTEE
THAT Report No. 2008:01 from the Architect Selection Committee be accepted as
presented.

3. MOTION RE COMMUNITY INPUT
Motion Withdrawn

DISCUSSION ITEMS:
a) Pupil Accommodation Review Policy
b) School Valuation Framework
c) Input Received from Ministry of Education May 29, 2008 Re Capital Deferred to Next Meeting
(June 10, 2008)
d) Secondary School Ad hoc Monitoring Committee – Next Steps Deferred to Next Meeting (June
10, 2008)

INFORMATION ITEMS:

All items deferred until next meeting (June 10, 2008)
a) Re-tender of Cardinal Carter CHS Renovation/Alteration Tender
b) Energy Management Update
c) Plant Department summer Projects
d) Vaughan Liaison Committee
e) Eco Champion Program Update
f) Green initiatives Re: New Secondary Schools
g) Community Use of Schools G.S.N. Funding
NOTICES OF MOTION
Nil

FUTURE ITEMS:
Nil
D. Giuliani
Committee Chair
YCDSB Minutes: Regular Board Meeting, June 17, 2008 York Catholic District School Board
REPORT NO. 2008:02 PART B of the
ACCOMMODATION
COMMITTEE
PUBLIC SESSION

To:
Regular Board Meeting
June 17, 2008

A regular session of the Accommodation Committee was held in the Board Room, Catholic
Education Centre, 320 Bloomington Road West, Aurora, Ontario, on Tuesday, June 10, 2008,
commencing at 7:17 p.m.
PRESENT:
T. Ciaravella, E. Crowe, D. Giuliani, V. Schiralli, M. Mogado, C. Cotton, T. McNicol, K. Soufian, C. Emmanuel S. LaRosa, J. Sabo, B. Eldridge, T. Pechkovsky, N. Vezina, J. McLoughlin, R. Dooley, D. McCowell, C. McCarthy, M. Deveaux, F. Bagley, D. Murgaski, A. DiSebastiano, C. Cable, M. Alati, A. Chan Presiding: D. Giuliani, Committee Chair 2. CALL TO ORDER AND PRAYER
Trustee Giuliani, Committee Chair, called the meeting to order at 7:17 p.m. and led the attendance in the opening prayer.
2. OUTSIDE PRESENTATION(S):

4. STAFF PRESENTATION(S):
iv. Ministry Announcements v. Project Overviews vi. Ministry Capital Funding for Growth Schools b) Budget Development: Plant Operating and Capital Budgets
5. ACTION ITEM(S):

The Accommodation Committee submits the following recommendation:
1. EXTENSION OF RFP FOR THE SELECTION OF ARCHITECTS
THAT submissions for the Architect Selection Committee be extended for a period
of two weeks with a notice to appear on the Board’s Bid & Go website and the Daily
Commercial News.


2. STAFF INFORMATION RE: VALETA LIFFORD, BLOCKS 12, 17 and 18

1. THAT the Board proceed with the allocation of 600 pupil places for the
construction of a new school in Block 18 in Vaughan for opening no later than
YCDSB Minutes: Regular Board Meeting, June 17, 2008 September 2010,
2. THAT the Board staff continue to lobby the Ministry of Education for an
additional 250 pupil places to address accommodation pressures in Valeta
Lifford and Block 12,

3. THAT Board staff develop a communication strategy to inform the Valeta
Lifford and Block 17 communities of the status of their community school to
include, but not be limited to:

A mailing of an information letter to all residences in the area
A Board contact name for inquiries
Additional information on the site sign, and
Information of the Board web site
4. THAT Board staff arrange a community consultation to discuss
accommodation options for east Maple and south-west Richmond Hill before
December 1, 2008.

DISCUSSION ITEMS:
a) Input Received from Ministry of Education May 29, 2008 Re Capital
b) Secondary School Ad hoc Monitoring Committee – Next Steps
INFORMATION ITEMS:

h) Re-tender of Cardinal Carter CHS Renovation/Alteration Tender
i) Energy Management Update
j) Plant Department summer Projects
k) Vaughan Liaison Committee
l) Eco Champion Program Update
m) Green initiatives Re: New Secondary Schools
n) Community Use of Schools G.S.N. Funding
NOTICES OF MOTION
Nil

FUTURE ITEMS:
Nil
D. Giuliani
Committee Chair

Source: http://www.ycdsb.ca/trustees/documents/minutes/2008/Inaugural%20Board%20MeetingJune1708.pdf

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